Agenda, decisions and draft minutes

The agenda and reports associated with this minute can be found here.

Please note that if any changes are made to this minute at the point of approval, these will be outlined in the subsequent minute and this document will not be retrospectively altered.

Members were requested to intimate any declarations of interest in respect of the items on the agenda.

The Committee resolved:-

to note that no declarations of interest were intimated.

The Committee had before it the minute of its previous meeting of 22 September 2021.

The Committee resolved:-

to approve the minute as a correct record.

The Committee had before it the Committee Business Planner as prepared by the Chief Officer – Governance.

The Committee resolved:-

(i)       in relation to item 8 (Aberdeen Art Gallery) to note the update provided and that a report would be submitted at the conclusion of the contractual and legal processes that were ongoing;

(ii)      in relation to item 18 (Countesswells Primary School), to note the update provided in relation to the implications for the Council following CDL going into administration; and

(iii)      to otherwise note the content of the committee business planner.

That the Capital Programme Committee:

(1)      Note the content of the report on the new Milltimber school at the last meeting of this Committee and the progress being made towards completion of the school next year. This will mean the decant from the current school will leave it vacant and surplus to operational requirements, which means decisions on demolition and future use need to be made;

(2)      Instruct the Chief Officer - Corporate Landlord to prepare a strategic outline case for the demolition of the existing building and to present that to Council as part of the 2022/23 budget setting process, with a view to the school being demolished once the school decants; and

(3)      Instruct the Chief Officer - Corporate Landlord to prepare an options appraisal on potential future uses for the site, including residential family living, care village, housing for over 55's, and to present this to the City Growth and Resources Committee 21 June 2022. Noting that until this is completed there will be a suspension of marketing for the current school site.

The Committee had before it a Notice of Motion by Councillor Malik in the following terms:-

1.       Note the content of the report on the new Milltimber school at the last meeting of this Committee and the progress being made towards completion of the school next year. This will mean the decant from the current school will leave it vacant and surplus to operational requirements, which means decisions on demolition and future use need to be made;

2.       Instruct the Chief Officer - Corporate Landlord to prepare a strategic outline case for the demolition of the existing building and to present that to Council as part of the 2022/23 budget setting process, with a view to the school being demolished once the school decants; and

3.       Instruct the Chief Officer - Corporate Landlord to prepare an options appraisal on potential future uses for the site, including residential family living, care village, housing for over 55's, and to present this to the City Growth and Resources Committee 21 June 2022. Noting that until this is completed there will be a suspension of marketing for the current school site.

The Committee resolved:-

to approve the Notice of Motion.

The Committee had before it a report by the Director of Commissioning which presented the annual effectiveness report for the Capital Programme Committee.

The report recommended:-

That the Committee –

(a)      provide comments and observations on the data contained within the annual report; and

(b)      note the annual report of the Capital Programme Committee

Councillors sought clarification in relation to the membership data contained in the table at section 5 of the annual report.  The Clerk provided an update in relation to Councillor Mennie and that she would check the data again for any other errors.

The Committee resolved:-

(i)       to note that the Clerk would circulate by email an update in relation to the membership data within the report; and

(ii)      to otherwise approve the recommendations contained in the report.

With reference to article 4 of the minute if its meeting of 26 May 2021, the Committee had before it a report by the Director of Resources which provided an update on the progress of works being undertaken as part of the Aberdeen City Council’s directly delivered new build Council housing sites and developer led schemes to meet the political commitment of 2000 new homes.

The report recommended:

That the Committee –

(a)      note the progress to deliver the programme of social housing sites across the city as referred to in Appendix A; and

(b)      note that individual project progress reports would be submitted at the appropriate times to this Committee for the Council Led sites at Craighill, Kincorth and Tillydrone.

The Committee resolved:-

(i)       to note that the Chief Officer – Capital would circulate a response by email in relation to the amount of Scottish Government funding following confirmation of the amount received for the current financial year for building council housing; and

(ii)      to otherwise approve the recommendations contained in the report.

With reference to article 5 of the minute of its meeting of 26 May 2021, the Committee had before it a report by the Director of Resources which provided an update on the progress of works being undertaken at Summerhill new build Council housing project.

The report recommended:-

That the Committee notes the progress achieved in the housing project at Summerhill.

The Committee resolved:-

to approve the recommendation contained in the report.

With reference to article 6 of the minute of its meeting of 26 May 2021, the Committee had before it a report by thew Director of Resources which provided an update on the progress of the Wellheads Road new build Council housing project.

The report recommended:-

That the Committee notes the progress achieved in the procurement of the new build Council housing project at Wellheads Road.

The Committee resolved:-

to approve the recommendation contained in the report.

The Committee had before it a report by the Director of Resources which provided an update on the progress of the Auchmill Road new build Council housing project.

The report recommended:-

That the Committee notes the progress achieved in the procurement of new build Council housing project at Auchmill Road.

The Committee resolved:-

to approve the recommendation contained in the report.

With reference to article 7 of the minute of its meeting of 26 May 2021, the Committee had before it a report by the Director of Resources which provided an update on progress of the B999 Shielhill Road Junction Improvement project.

The report recommended:-

That the Committee note the updates to the programme milestones and the associated financial implications.

The Convener, seconded by the Vice Convener moved:-

          that the Committee approve recommendation contained in the report.

Councillor Hutchison, seconded by Councillor McLellan moved as an amendment:-

          that the Committee -

(1)      agree the recommendation contained in the report ;

(2)      instruct officers to investigate the feasibility of bringing forward design works at the earliest opportunity for the B999/ Shielhill Road Junction Improvement and report to the City Growth and Resources Committee.

On a division there voted:- for the motion (5) the Convener, the Vice Convener, and Councillors Houghton, MacKenzie and Malik; for the amendment (4) Councillors Cooke, Hutchison, McLellan, and Yuill.

The Committee resolved:-

to adopt the motion.

With reference to article 10 of the minute of its previous meeting, the Committee had before it a report by the Director of Resources which provided an update on the progress of ELC Capital Projects and that the projects would help to meet Aberdeen City Council’s Early Learning and Childcare Delivery Plan objectives by working with the Education Operations teams to help meet the Councils commitment to expand funded early learning and childcare from 600 hours to 1,140 hours.  The timeline for delivery was originally in 2020, however due to the COVID-19 pandemic, the timeline had been extended to August 2021.

The report recommended:-

That the Committee -

(a)      note that the Early Learning and Childcare Expansion Programme of works formed part of the overall Council Capital Programme; and

(b)      note the significant progress made with the overall delivery of projects despite the impact of the COVID-19 pandemic.

The Committee resolved:-

to approve the recommendations contained in the report.

-        COUNCILLOR MARIE BOULTON, Convener